Board membership offers opportunities for networking and professional development, and board members frequently communicate with senior leadership on campus. Board members will have the opportunity to focus on their own career trajectory and get involved with the UCLA community.
Members take office in July, serve two-year terms, and represent voting members of the Board. The minimum time commitment required is one 90-minute board meeting per month. Committee work and event involvement may require additional time but are flexible.
Duties of Individual Board Positions
1. Chair
a. Schedule and preside over monthly board meetings.
b. Coordinate agendas with the Vice-Chair.
c. Serve on the UC AMP Steering Committee and liaise with the Staff Advisors to the Regents.
d. Meet with the Vice Chancellor of Campus Human Resources on a regular basis.
e. Administer the UC AMP Conference announcement and the registration of UCLA staff.
f. Oversee the annual AMG Board elections. Specific duties related to the election process may be delegated at the Chair’s discretion.
g. Compose a “Message from the Chair” for AMG publications.
h. Provide opening remarks/brief welcome at the beginning of AMG events, delegating as needed.
i. Serve as a non-voting ex-officio member of all committees.
j. Assume the ex officio position of the Immediate Past Chair when term expires.
k. The Chair shall be a voting member of the Board.
2. Vice-Chair/Chair-Elect
a. Attend Board meetings.
b. Perform the duties and exercise the powers of the Chair in his/her absence.
c. Along with the Chair, attend regular meetings with the Vice Chancellor of Campus Human Resources.
d. Serve as one of two representatives to the UC AMP Steering Committee.
e. Head a committee (or delegate to another member) that administers the annual Excellence in Leadership Award (EXCEL award). This includes sending out a call for nominations, receiving nominations, overseeing the review and selection process, and making the final recommendation(s) to the Associate Vice Chancellor for Campus Human Resources. f. Serve as a non-voting ex-officio member of all committees.
g. The Vice-Chair/Chair-Elect shall be a voting member of the Board.
3. Treasurer
a. Attend Board meetings.
b. In accordance with all relevant campus accounting policies, maintain accurate electronic and/or paper records pertaining to receipt and disbursement of funds and report the status of the accounts at each regular meeting of the Board.
c. In collaboration with the Conference Chair and AMG Chair, maintain accurate records of conference expenses, report on financial activities as they relate to the conference including sponsorships, venue expenses, gifts, raffle prizes and any other conference-related activities.
d. Make recommendations concerning the budget to the Board.
e. Serve as liaison to the University sponsor’s financial officer.
f. Co-sign with the Chair, or his/her designee, all orders for disbursement of funds as directed by the Board.
g. The Treasurer shall be a voting member of the Board.
4. Secretary/Historian
a. Schedule and attend Board meetings.
b. Collect items, prepare and email the agenda, and take notes of all Board meetings and general proceedings including voting results and distribute and maintain in Box accordingly.
c. Serve as the AMG Historian, maintaining an electronic archive of meeting notes, events, programs, newsletters, and other pertinent AMG programmatic documents submitted by Board members. This also includes maintaining a record of Board member tenures, the AMG by-laws, board member job descriptions and UC AMP information.
d. Manage the AMG email account and respond to inquiries from members.
e. Perform other duties as may be required by the Board.
f. The Secretary shall be a voting member of the Board.
5. Communications Liaison
a. Attend Board meetings.
b. Act as the liaison regarding content updates to the AMG website.
c. Maintain the AMG listserv.
d. Send all mass email communications to the membership.
e. Provide leadership and devise innovative methods for increasing membership and improving the visibility of the organization. This may include developing plans for outreach and organizational marketing, producing the AMG newsletter, identifying opportunities for outreach, and providing marketing support for event and program promotion. f. The Communications Liaison shall be a voting member of the Board.
6. IT Coordinator
a. Attend Board meetings.
b. Maintain the AMG digital archives via the Confluence site in collaboration with the Historian and other Board members.
c. Work with the Communications Liaison, other AMG officers, and AMG’s assigned contacts in CHR and IT Services on how best to utilize the website to its full capacity. Includes making assessments and recommendations and implementing enhancements to the website that will further AMG’s mission (e.g. development of a public online presence via social media and/or other outlets).
d. The IT Coordinator shall be a voting member of the Board.
7. Special Projects Coordinator
a. Attend Board meetings.
b. Coordinate programs and activities for AMG members and the larger UC, including programs co-sponsored with other campus groups.
c. Work with fellow board members to develop initiatives.
d. Advise and oversee the work of all Ad Hoc Committees formed to complete short-term projects. Report on the progress of these projects to the Board.
e. Collaborate with the Communications Liaison on program marketing materials and messaging.
f. The Special Projects Coordinator shall be a voting member of the Board.
8. Events Coordinator
a. Attend Board meetings.
b. Provide leadership in the coordination of professional development events & workshops, including events co-sponsored with other campus groups (e.g., Staff Assembly).
c. Maintain an accurate calendar of all AMG events.
d. Work with the Treasurer on event-related funds management.
e. Work with the Communications Liaison on event marketing materials and messaging.
f. Create and manage an online registration process for each AMG event. Communicate registration information to event hosts and the Board as appropriate.
g. Administer post-event surveys and report the results to the board.
h. The Events Coordinator shall be a voting member of the Board.
9. Member-at-Large
a. Attend Board meetings.
b. Conduct projects/duties assigned by the Chair and/or Committee Chairs.
c. Serve on ad hoc and standing committees.
d. The Members-at-Large shall be voting members of the Board.
10. Immediate Past Chair
a. Serve in an emeritus capacity.
b. Mentor new Board members.
c. Assist with special projects.
d. The Immediate Past President shall not be a voting member of the Board.
11. Conference Chair
a. Coordinates planning activities for annual
b. AMG leadership conference in cooperation with Conference Vice Chair.
c. Maintains a list of roles and assignments to assist with conference logistics
d. Recruits volunteers to assist with planning & execution of event
e. Attends monthly AMG Board meetings and provides updates on conference progress
f. Brings forth major decisions impacting the conference to the board to vote as necessary
g. Arranges monthly meetings with AMG Chair, Vice Chair and Treasurer to update them on all planning activities and a review of the financial projections.
h. Keeps AVC of HR updated on all planning activities in conjunction with board chair.
12. Conference Vice Chair
a. Attend Board meetings.
b. Lead meetings in absence of Conference Chair
c. Oversees conference sponsorship including coordination with University stakeholders and communication with potential sponsors.
d. Works with the treasurer and AMG Chair to ensure proper allocations of sponsorship funding
e. Maintain notes from planning meetings to share with board
f. Provides support to Conference Chair in planning and execution of the event
13. Conference Immediate Past Chair
a. Serve in an emeritus capacity.
b. Mentor Conference Chair and Conference Vice Chair.
c. Assist with special projects
d. Provide support to Conference Chair during the conference
